Technical Paper Submission Speaker's Guidelines

© Copyright 1999-2002, ITherm and JM Technology Solutions, Inc.

The purpose of the Itherm Conference is to offer a forum for the sharing of ideas related to thermal and thermal mechanical behavior in electronic systems. As a speaker you have the honor and responsibility of presenting your material to a diverse audience who has a keen interest in your findings and the message you wish to convey. The quality of your presentation directly affects the interest your audience will have in your material and the overall satisfaction the audience will have in the conference.

The following guidelines and sample slides are intended to be used as a template for the effective communication of your material. While there are many possible options available to you as a speaker, the following suggestions are meant to serve as effective guidelines based on accumulated suggestions from audience surveys.

Slide Preparation

  • Less is more. Center your talk on the unique developments that you or your group have discovered. Provide enough context to allow the audience to follow your presentation. This leaves more time for interactive questions and answers. Previous audiences have complained that speakers consume the whole time slot, and there has been insufficient time for audience questions on interesting topics. Itherm presentations are 20 minutes in duration with the first 15-16 minutes consisting of your presentation and the final 4 - 5 minutes reserved for questions and answers.
  • Have a clear introduction, body and conclusion. Summarize the key points in the conclusion. Explain "why" your work was done.
  • Visuals are very valuable for your talk. Itherm will provide the following equipment for each meeting room:
    • overhead projector (vugraph)
    • computer graphics projector (SVGA)
    • screen
    • pointer

    If other is equipment required for your presentation, that may be arranged, at the speaker's expense, such as: 35 mm Carousel slide projector, VCR, etc., These special arrangements must be made months prior to the start of the conference. Contact the Itherm

    The key to remember in the preparation of your slides is "less is more". It is very effective to use your visuals as an outline and to speak around each one. Remember, the audience will have access to a copy of your paper, it is not necessary to provide too much detail during your talk.

  • Visual aids should be easy to read with a limited amount of detail on each slide. The following slides offer an example of effective presentation of both text and graphics.

    Try to limit the number of lines on a word chart to 5-6 per slide. Slides should be in landscape format. Graph lines should be bold and dark with all text large enough for your audience to read.

    Slide Presentation

    When quality visual aids are combined with a clear consise presentation, your 20 minute explanation of your work can be a rewarding experience for both you and all the members of your audience. The following helpful hints are important to remember when preparing for your presentation.

  • Avoid reading from prepared text. This is the single most common complaint from conference audiences. Use an outline with key points to keep on track. Each point should allow you to speak from memory for one or two minutes without referring to notes. Keep to the outline and avoid running on.
  • One of the effects of "nerves" is to speak faster. Try to speak a little slower than you would in a normal conversation, pausing between thoughts. Use inflections to vary your delivery.
  • When answering question, repeat the question so that all members of the audience are aware of the point being discussed. Try to address only the key point of the question without involving other, less salient points.